Auction Hosting Workflow - How it works

Step 1: Initial Contact

The client connects with The Auction Hub Executive to express interest in hosting an auction.

Step 2: Service Briefing

Our executive explains:

• Scope of auction services
• Auction process
• Management charges and payment handling terms

Step 3: Site Visit Scheduling

Once the engagement is confirmed, a site visit is scheduled at the client’s location.

Step 4: On-Site Inspection & Documentation

Our team visits the site to:

• Inspect auction items
• Capture photographs
• Verify quantities and conditions

Step 5: Item / Lot Data Collection

A structured auction form is completed for each item or lot, capturing:

• Item and lot descriptions
• Quantity and condition
• Location and reference details

Step 6: Auction Setup

All item data and images are uploaded to the auction platform and configured for bidding.

Step 7: Auction Hosting

The auction is hosted from the client’s site and fully managed by The Auction Hub.

Step 8: Payment Management

All bidder payments are collected, processed, and managed by The Auction Hub, in line with agreed payment terms. This includes:

• Collection from successful bidders
• Reconciliation of auction proceeds
• Deduction of management charges
• Settlement to the client

Step 9: Auction Management & Support

We handle:

• Bid monitoring
• Buyer communications

Post-auction coordination, awarding and reporting